Exhibit 99.2
Stevanato Group S.p.A.
Ordinary Shareholders Meeting
on May 22, 2024
Explanatory report on the items on the agenda
This report (the Explanatory Report) was drafted by the board of directors of Stevanato Group S.p.A. (respectively, the Board of Directors and Stevanato or the Company) in relation to the ordinary meeting of the Companys shareholders convened, on single call, on May 22, 2024, at 4:00 p.m. CEST (10:00 a.m. EDT), by notice published on April 11, 2024 (the Convening Notice), to discuss and resolve on the following agenda:
1. | Approval of the financial statements for the financial year ended on December 31, 2023; presentation of the reports of the Board of Directors and of the external auditor PricewaterhouseCoopers S.p.A.; presentation of the consolidated financial statements for the financial year ended on December 31, 2023; presentation of the consolidated non-financial statements (Sustainability Report) for the financial year ended on December 31, 2023; presentation of the reports of the Audit Committee, of the Compensation Committee, of the Nominating and Corporate Governance Committee; related resolutions. |
2. | Allocation of annual net profits and distribution of dividends to the shareholders; related resolutions. |
3. | Appointment of the members of the Board of Directors for the period elapsing from the date of the Shareholders Meeting to the date of approval of the financial statements for the financial year ending on December 31, 2024; determination of the number of members of the Board of Directors; appointment of the Chairman of the Board of Directors; related resolutions. |
4. | Compensation of the members of the Board of Directors and of the members of the Audit Committee; related resolutions. |
5. | Adjustment of the compensation granted to PricewaterhouseCoopers S.p.A. in relation to the auditing of the Companys financial statements and consolidated financial statements, and the performance of the further tasks and activities to be conducted by the external auditor in compliance with Italian and US laws and regulations, for the financial years ending on December 31, 2023, December 31, 2024, and December 31, 2025; related resolutions. |
6. | Authorization for the purchase and disposal of ordinary and Class A treasury shares; related resolutions. |
(the Agenda and the Shareholders Meeting).
This Explanatory Report was drafted to the benefit of (i) the holders of Class A shares and of ordinary shares registered on the Companys US Shareholders Register and/or on the Companys Shareholders Book (Libro Soci) in the shareholders name, being entitled to attend and vote at the Shareholders Meeting as specified in the Convening Notice (respectively, the Class A Shareholders and the Registered Shareholders), and of (ii) the holders of the beneficial ownership of the ordinary shares deposited with the Depositary Trust Company and registered on the Companys US Shareholders Register and on the Companys Shareholders Book (Libro Soci) in the name of Cede&Co. (the Holder of Record), being entitled to give voting instructions to Computershare S.p.A., in its capacity as substitute proxy specifically appointed by the Holder of Record, in relation to all or part of the items on the Agenda, as specified by the Convening Notice (the Beneficial Shareholders), and includes certain information concerning the items on the Agenda and the proposals submitted to the Shareholders Meeting.
In particular, this Explanatory Report aims at providing Class A Shareholders, Registered Shareholders and Beneficial Shareholders with the information necessary - together with the reports of the Board of Directors, of
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the Committees and of the external auditor PricewaterhouseCoopers S.p.A. (PwC) referred to below to fully and effectively exercise the respective voting rights.
Please note that Stevanatos ordinary shares are exempt from the proxy rules of the United States Securities Exchange Act of 1934, as amended, and that this Explanatory Report does not constitute a proxy statement or a solicitation of proxies.
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1. | Approval of the financial statements for the financial year ended on December 31, 2023; presentation of the reports of the Board of Directors and of the external auditor PricewaterhouseCoopers S.p.A.; presentation of the consolidated financial statements for the financial year ended on December 31, 2023; presentation of the consolidated non-financial statements (Sustainability Report) for the financial year ended on December 31, 2023; presentation of the reports of the Audit Committee, of the Compensation Committee, of the Nominating and Corporate Governance Committee; related resolutions. |
Pursuant to Italian law and to the Companys by-laws (the By-laws), Stevanatos shareholders shall annually resolve, at the ordinary shareholders meeting, on the approval of the Companys individual financial statements for the previous financial year, within a six months term from its ending.
Therefore, we submit to Stevanatos shareholders, for their examination and approval at the Shareholders Meeting, the Companys draft financial statements for the financial year ended on December 31, 2023, approved by the Board of Directors on April 10, 2024, which show net profits amounting to Euro 35,343,941.00.
Moreover, in compliance with the applicable Italian law provisions, we present to Stevanatos shareholders, for their examination and acknowledgment, the following documents containing more information on the Companys draft financial statements, as well as on the Companys current and prospective situation and on the activities carried out by Stevanato, individually and through its controlled companies, in the financial year ended on December 31, 2023:
- | Stevanatos consolidated financial statements for the financial year ended on December 31, 2023, approved by the Board of Directors on April 10, 2024; |
- | Sustainability Report for the financial year ended on December 31, 2023, approved by the Board of Directors on April 10, 2024; |
- | Directors Report for the financial year ended on December 31, 2023, approved by the Board of Directors on April 10, 2024; and |
- | Report of the external auditor, to be issued by PwC by April 26, 2024 (i.e., the Record Date). |
As provided for by the Charters of the Audit Committee, the Compensation Committee, and the Corporate Governance and Nominating Committee, we also present to Stevanatos shareholders, for their examination and acknowledgment, the following documents containing more information on the activities carried out by the mentioned Committees, as well as on the current directors and managers compensation structure and policy and on the current corporate governance system of the Company:
- | Report of the Audit Committee for the financial year ended on December 31, 2023, approved by the Audit Committee on April 9, 2024; |
- | Report of the Compensation Committee for the financial year ended on December 31, 2023, approved by the Compensation Committee on April 4, 2024; |
- | Report of the Nominating and Corporate Governance Committee for the financial year ended on December 31, 2023, approved by the Nominating and Corporate Governance Committee on April 5, 2024. |
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Stevanatos draft financial statements for the financial year ended on December 31, 2023, together with the other above mentioned documents, will be made available to Class A Shareholders and Registered Shareholders, at the Companys registered office, at Via Molinella, 17, 35017 Piombino Dese Padua (Italy), and, also to Beneficial Shareholders and the public, on the Companys website, section Corporate Governance Shareholders Meeting 2024, at the address https://ir.stevanatogroup.com/shareholders-meetings?year=2024, in accordance with applicable legal provisions (and, in any case, by the Record Date of April 26, 2024).
Based on the above, Stevanatos shareholders are asked to approve the following resolution:
The Shareholders Meeting
- | having examined Stevanatos financial statements for the financial year ended on December 31, 2023, in the draft presented by the Board of Directors, which show net profits amounting to Euro 35,343,941.00; |
- | having examined the Directors Report; |
- | having examined the Report of the external auditor PricewaterhouseCoopers S.p.A.; |
- | having examined Stevanatos consolidated financial statements for the financial year ended on December 31, 2023; |
- | having examined Stevanatos Sustainability Report for the financial year ended on December 31, 2023; |
- | having examined the Reports presented by the Audit Committee, the Compensation Committee, and the Corporate Governance and Nominating Committee, |
resolves
1. | to approve Stevanatos financial statements for the financial year ended on December 31, 2023, which report net profits amounting to Euro 35,343,941.00; |
2. | to acknowledge the Directors Report presented by the Board of Directors; |
3. | to acknowledge Stevanatos consolidated financial statements for the financial year ended on December 31, 2023 presented by the Board of Directors; |
4. | to acknowledge Stevanatos Sustainability Report for the financial year ended on December 31, 2023 presented by the Board of Directors; |
5. | to acknowledge the Reports presented by the Audit Committee, the Compensation Committee, and the Corporate Governance and Nominating Committee. |
2. | Allocation of annual net profits and distribution of dividends to the shareholders; related resolutions. |
Pursuant to Italian law, Stevanatos shareholders shall resolve, at the Shareholders Meeting, on the allocation of the Companys net profits resulting from the financial statements for the financial year ended on December 31, 2023, within the applicable limitations of law.
In addition, the Shareholders Meeting may resolve to distribute to shareholders all or part of the reserves the distribution of which is not prohibited by Italian law.
As indicated in paragraph 1 above, based on the financial statements for the financial year ended on December 31, 2023, the Companys operations resulted in net profits of Euro 35,343,941.00.
In light of the foregoing, we propose to the shareholders to:
- | earmark for distribution to the shareholders an amount of the Companys net profits, as resulting from the Companys financial statements for the financial year ended on December 31, 2023, corresponding to a gross dividend in cash of Euro 0.053 for each outstanding Class A and ordinary share of the Company, net |
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of the treasury shares that will be held by the Company as of the Dividend Record Date (as defined hereinafter); |
- | earmark the residual amount of the Companys net profits, as resulting from the Companys financial statements for the financial year ended on December 31, 2023, to the reserve named extraordinary reserve. |
Therefore, assuming that the Company continues to hold the current number of 30,073,093 treasury Class A shares at the Dividend Record Date, the amount of net profits to be used for distribution of dividends to shareholders would be equal to Euro 14,456,748.48.
In such connection, based on the resolution of the Board of Directors of April 10, 2024, and pursuant to Article 28.4 of the By-laws, we propose to set on June 4, 2024, the date for identifying the holders of the Class A shares of the Company and the registered holders and the beneficial holders of the ordinary shares of the Company entitled to receive payment of the dividends which the Shareholders Meeting should resolve to distribute (the Dividend Record Date).
Therefore, assuming that the Shareholders Meeting approves the proposals set out above, the ex-dividend date will fall on June 3, 2024 (Ex-Date), whereas it is expected that the dividends will be paid to the holders of Class A and ordinary shares as from July 15, 2024 (Payment Date).
Dividends will be paid to registered holders and beneficial holders of ordinary shares through the Transfer Agent and Registrar Computershare, Inc., in US dollars, based on the ECB daily foreign exchange reference rate as of the date of the Shareholders Meeting, i.e. May 22, 2024.
Based on the above, Stevanatos shareholders are asked to approve the following resolution:
The Shareholders Meeting
resolves
1. | to earmark for distribution to the shareholders an amount of the Companys net profits, as resulting from the Companys financial statements for the financial year ended on December 31, 2023, corresponding to a gross dividend in cash of Euro 0.053 (zero point zero fifty-three) for each outstanding Class A and ordinary share of the Company, net of the treasury shares that will be held by the Company as of the Dividend Record Date; |
2. | to earmark the residual amount of the Companys net profits, as resulting from the Companys financial statements for the financial year ended on December 31, 2023, to the reserve named extraordinary reserve; |
3. | to set the date for identifying the holders of the Class A shares of the Company and the registered holders and the beneficial holders of the ordinary shares of the Company entitled to receive payment of the aforementioned dividends on June 4, 2024 (Dividend Record Date), with the ex-dividend date (Ex-Date) falling on June 3, 2024; |
4. | to set the date for payment of the dividends, before withholding tax, if any, in execution of the resolutions no. 1 and 3 above, as from July 15, 2024 (Payment Date); |
5. | to provide that dividends will be paid to registered holders and beneficial holders of ordinary shares of the Company as of the Dividend Record Date in US dollars, based on the ECB daily foreign exchange reference rate as of the date of the Shareholders Meeting, i.e. May 22, 2024; |
6. | to grant mandate to the Board of Directors and, on behalf of the latter, severally, to each of its members to carry out all the activities related, consequent to or connected with the implementation of the resolutions no. 4 and 5 above. |
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3. | Appointment of the members of the Board of Directors for the period elapsing from the date of the Shareholders Meeting to the date of approval of the financial statements for the financial year ending on December 31, 2024; determination of the number of members of the Board of Directors; appointment of the Chairman of the Board of Directors; related resolutions. |
As provided for under Italian law and the By-laws, at the Shareholders Meeting, Stevanatos shareholders shall appoint the members of the Companys Board of Directors and determine their number and term of office.
Pursuant to Article 15 of the By-Laws, the Board of Directors is composed of a number of members ranging from a minimum of 9 and a maximum of 15. Directors shall remain in office for a period not exceeding three financial years and their term of office shall expire on the date of the shareholders meeting convened to approve the financial statements for the last financial year of their office.
Directors shall meet eligibility and integrity requirements set forth in Article 2382 of the Italian Civil Code and possess the skills and expertise to perform the tasks entrusted to them. Furthermore, one third of the members of the Board of Directors, rounded up to the higher unit in case of fractional number, must possess the independence requirements set forth in Article 2399 of the Italian Civil Code.
Pursuant to Article 23 of the By-laws, members of the Audit Committee must meet the independence requirements set forth in Article 2399 of the Italian Civil Code and the additional requirements of independence and financial expertise set forth in US laws and New York Stock Exchange (NYSE) regulations applicable to the Company. At least one member of the Audit Committee must be enrolled in the Italian register of legal auditors.
In light of the above, in consideration of the common practice of companies listed on the NYSE, the Board of Directors deemed it appropriate to propose to the shareholders to appoint the new members of the Board of Directors for the period of one financial year, i.e. for the period elapsing from the date of the Shareholders Meeting to the date of approval of the Companys financial statements for the financial year ending on December 31, 2024.
In any event, at the Shareholders Meeting, Class A Shareholders and Registered Shareholders shall have the right to propose the appointment of the members of the Board of Directors for the period of two or three financial years and vote accordingly.
Pursuant to Article 16 of the By-laws, the Shareholders Meeting shall appoint the members of the Board of Directors on the basis of slates of candidates submitted by shareholders.
The right to submit a slate of candidate directors to the Shareholders Meeting for the appointment of the Board of Directors is reserved to shareholders holding, individually or jointly with other shareholders submitting each slate, shares carrying at least 5 per cent of the total voting rights attached to all the shares issued by the Company.
Pursuant to Article 7.6 of the By-laws, Beneficial Shareholders may submit slates of candidate directors to the Shareholders Meeting through the Holder of Record (in which case the Holder of Record shall submit the slate to the Shareholders Meeting together with the relevant documentation on behalf of the Beneficial Shareholders) or based on a specific authorization and/or delegation from the Holder of Record (in which case the Beneficial Shareholders shall attach such authorization and/or delegation to the slate submitted to the Shareholders Meeting).
Contents and modalities for submission of slates of candidate directors are set out in the Convening Notice.
Following the deadline for submission of slates of candidate directors for the appointment of the Board of Directors as of April 23, 2024 and, in any case, by the Record Date of April 26, 2024, all the slates submitted by the shareholders in compliance with Article 16 of the By-laws and the provisions of the Convening Notice will be made available to the shareholders on the Companys website, section Corporate Governance Shareholders Meeting 2024 at the address https://ir.stevanatogroup.com/shareholders-meetings?year=2024.
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At the Shareholders Meeting, each shareholder shall have the right to vote for one of the slates of candidate directors submitted by the shareholders in compliance with Article 16 of the By-laws and the provisions of the Convening Notice.
Upon completion of the voting process, all candidate directors indicated in the slate obtaining the highest number of votes will be elected to the Board of Directors. In case more slates obtain the same number of votes, a new vote on the slates obtaining the same number of votes will be held at the Shareholders Meeting.
The number of members of the Board of Directors shall be determined in the same number of candidates indicated in the slate of candidate directors that will obtain the highest number of votes.
If, upon completion of the voting process, one or more candidate directors who do not meet the eligibility and integrity requirements set forth in Article 15.3 of the By-laws are elected as directors, such candidates will be excluded.
Moreover, if, upon completion of the voting process, a number of candidate directors meeting the independence requirements set forth in Article 15.4 of the By-laws and/or the independence, professionalism and competence requirements set forth in Articles 23.3, 23.4 and 23.5 of the By-laws that are at least equal to the minimum number provided for in said Articles are not elected to the Board of Directors, the candidates who do not comply with said requirements and are indicated as last in the slates from which they are taken will be excluded.
In the event (a) no slates of candidate directors are submitted by the shareholders to the Shareholders Meeting, (b) only one slate of candidate directors is submitted and such slate does not obtain the relative majority of votes, (c) the number of directors elected on the basis of the slates submitted by the shareholders, also due to subsequent exclusions, is less than 9, directors will be appointed by the Shareholders Meeting without applying the slate voting mechanism, without prejudice to the obligation to ensure the correct composition of the Board of Directors pursuant to the Article 15 of the By-laws and of the Audit Committee pursuant to Article 23 of the By-laws.
Pursuant to Article 17.3 of the By-laws, at the Shareholders Meeting, shareholders may also appoint the Chairman of the Board of Directors from among the directors elected as indicated above, provided that, unless so appointed, the Chairman of the Board of Directors shall be appointed by the members of the Board of Directors.
Therefore, shareholders submitting a slate of candidate directors for the appointment of the Board of Directors shall have also the right to propose to appoint one of the candidate directors indicated therein as Chairman of the Board of Directors. In this case, shareholders voting for the slate will be voting also for the appointment of the candidate director indicated therein as Chairman of the Board of Directors.
In any event, at the Shareholders Meeting, Class A Shareholders and Registered Shareholders shall have the right to propose the appointment of the Chairman of the Board of Directors from among the directors being elected and vote accordingly.
4. Compensation of the members of the Board of Directors and of the members of the Audit Committee; related resolutions.
Pursuant to Italian law and Article 19 of the Companys By-laws, Stevanatos shareholders shall establish the compensation of the directors to be appointed by the Shareholders Meeting for their office as members of the Board of Directors and/or members of the Audit Committee.
It should be noted that, without prejudice to the remuneration that will be established by the Shareholders Meeting, the Board of Directors may provide an additional compensation for directors entrusted with specific functions, which may consist of a fixed part and/or a variable part, related to the achievement of certain
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objectives, or of the right to subscribe for ordinary shares or other financial instruments of the Company at a given price.
Alternatively, shareholders may determine an aggregate amount for the compensation of all directors, including those entrusted with specific functions, to be allocated by the Board of Directors.
In any event, the members of the Board of Directors shall also be entitled to reimbursement of expenses incurred in the performance of their duties.
Therefore, at the Shareholders Meeting, following appointment of the members of the Board of Directors for the period elapsing from the date of the Shareholders Meeting to the date of approval of the Companys financial statements for the financial year ending on December 31, 2024, Stevanatos shareholders shall establish the compensation of the Companys directors for their office as members of the Board of Directors and/or members of the Audit Committee, for the entire term of office.
In such respect, upon recommendation of the Compensation Committee, we propose to the shareholders to establish for all directors (with the exception of Mr. Franco Moro, for the reasons detailed below), as remuneration for their office as members of the Board of Directors, a fixed compensation to be paid partially in cash and partially in Companys shares, as specified below, determined consistently with the Companys past practice in consideration of the market standards, of the practices of the Companys main competitors, and of the Board of Directors members professional skills and experience.
In particular, without prejudice to the right of the Board of Directors to establish an additional compensation for the directors entrusted with specific functions, we propose to establish for each director (with the exception of Mr. Franco Moro), for the period elapsing from the date of the Shareholders Meeting to the date of the Companys shareholders meeting approving the Companys financial statements for the financial year ending on December 31, 2024, a gross total compensation of Euro 148,000.00, to be paid as follows:
- | as to the gross amount of Euro 74,000.00 (i.e., 50% of the total proposed compensation), in cash, in twelve equal monthly instalments; |
- | as to the residual gross amount of Euro 74,000.00 (i.e., 50% of the total proposed compensation), in kind, through the assignment of a number of Companys ordinary shares to be determined by the Board of Directors by dividing such amount by the average closing market price of the Companys ordinary shares during the 30 calendar day period preceding the Shareholders Meeting, based on the average Euro/USD exchange rate during such period; provided that (i) such compensation in kind shall not be paid to directors ceasing for any reason to hold office before expiration of the relevant term (i.e., the date of the shareholders meeting approving the Companys financial statements for the financial year ending on December 31, 2024 or, and (ii) the number of ordinary shares so determined shall be transferred to the directors on the business day following the date of the shareholders meeting approving the Companys financial statements for the financial year ending on December 31, 2024, within the limits of the authorization to the disposal of such ordinary shares which shall be granted to the Board of Directors pursuant to the resolution envisaged in the next item 6 of this Explanatory Report. |
As to Mr. Franco Moro, since his current remuneration package as manager is intended to cover all services performed to the benefit of the Company, we propose not to establish any further remuneration for Mr. Moros service as member of the Board of Directors.
Moreover, upon recommendation of the Compensation Committee, we propose to the shareholders to grant to the directors that will be appointed by the Board of Directors, following the Shareholders Meeting, as members of the Audit Committee, pursuant to Article 19.4 of the Companys By-laws, an additional compensation in the gross total amount of Euro 25,000.00 for the Chairman of the Audit Committee and of Euro 15,000.00 for each other member of the Audit Committee, to be paid in twelve equal monthly instalments.
Based on the above, Stevanatos shareholders are asked to approve the following resolution:
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The Shareholders Meeting
resolves
1. | to establish for each Companys director with the exception of Mr. Franco Moro and without prejudice to the right of the Board of Directors to establish an additional compensation for the directors entrusted with specific functions under Article 2389 of the Italian Civil Code and Article 19.1 of the Companys By-laws -, for the period elapsing from the date of this meeting to the date of the Companys shareholders meeting approving the financial statements for the financial year ending on December 31, 2024, a gross total compensation of Euro 148,000.00, to be paid as follows: |
- | as to the gross amount of Euro 74,000.00 (seventy-four thousand/00) (i.e., 50% of the total proposed compensation), in cash, in twelve equal monthly instalments; |
- | as to the residual gross amount of Euro 74,000.00 (seventy-four thousand/00) (i.e., 50% of the total proposed compensation), in kind, through the assignment of a number of Companys ordinary shares to be determined by the Board of Directors by dividing such amount by the average closing market price of the Companys ordinary shares during the 30 calendar day period preceding the date of this meeting, based on the average Euro/USD exchange rate during such period; provided that: (i) such compensation in kind shall not be paid to directors ceasing for any reason to hold office before expiration of the relevant term (i.e., the date of the shareholders meeting approving the Companys financial statements for the financial year ending on December 31, 2024) and (ii) the number of ordinary shares so determined shall be transferred to the directors on the business day following the date of the shareholders meeting approving the Companys financial statements for the financial year ending on December 31, 2024, within the limits of the authorization to the disposal of such ordinary shares which shall be granted to the Board of Directors pursuant to the resolution adopted in relation to the next item 6 of the Agenda; |
2. | to grant to the directors that will be appointed by the Board of Directors as members of the Audit Committee, pursuant to Article 19.4 of the Companys By-laws, an additional compensation in the gross total amount of Euro 25,000.00 (twenty five thousand/00) for the Chairman of the Audit Committee and of Euro 15,000.00 (fifteen thousand/00) for each other member of the Audit Committee, to be paid in twelve equal monthly instalments. |
5. | Adjustment of the compensation granted to PricewaterhouseCoopers S.p.A. in relation to the auditing of the Companys financial statements and consolidated financial statements, and the performance of the further tasks and activities to be conducted by the external auditor in compliance with Italian and US laws and regulations, for the financial years ending on December 31, 2023, December 31, 2024, and December 31, 2025; related resolutions. |
Stevanato is required to appoint an external auditor to carry out the various tasks and activities provided for by Italian and US laws and regulations for a period of three financial years.
These tasks and activities include: (i) auditing and quarterly review of the Companys consolidated financial statements, prepared in accordance with International Financial Reporting Standards (IFRS) (as issued by the International Accounting Standards Board (IASB)), to be conducted according to the International Standards of Auditing (ISA Italia) (as issued by the International Auditing and Assurance Standards Board (IAASB)); (ii) review of the financial statements included in Form 20-F prepared in accordance with SEC regulations to be conducted in accordance with the auditing standards set out by the Public Company Accounting Oversight Board (PCAOB); (iii) auditing of the financial statements of Stevanato and of the Italian companies controlled by Stevanato; (iv) verification of the proper keeping of the company accounts and the correct recording of operating events in the accounting records of Stevanato and of its Italian controlled companies; (v) auditing of the financial statements of the non-Italian companies controlled by Stevanato prepared in accordance with local regulations, when required; (vi) auditing of the reporting packages prepared for the purpose of the opinion on the Companys
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consolidated financial statements; (vii) activities preparatory to the signing of tax returns in accordance with Italian law; (viii) review and full auditing of the Companys internal control system in compliance with US law (Sarbanes-Oxley Act (SOX)) requirements.
Currently, the above tasks and activities are carried out by PwC and other audit firms within PwCs international network, based on separate appointments made by Stevanato and other relevant Stevanatos subsidiaries (Stevanato and its subsidiaries, jointly, the Stevanato Group).
As regards Stevanato, on May 24, 2023, the shareholders meeting of the Company appointed PwC as Companys external auditor for the auditing of the Companys financial statements and consolidated financial statements, and the performance of the further tasks and activities relevant to Stevanato to be conducted by the external auditor in compliance with Italian and US laws and regulations, for the financial years ending on December 31, 2023, December 31, 2024, and December 31, 2025, at the terms and conditions of the offer submitted by PwC on February 7, 2023.
In particular, the mentioned offer envisaged an annual compensation amounting, as far as the Company alone is concerned, to: Euro for 591,000.00 the financial year 2023; Euro 595,000.00 for the financial year 2024; and Euro 621,000.00 for the financial year 2025, plus any applicable VAT and expenses.
Such compensation covers the auditing and verification activities that PwC is required to carry out, pursuant to Sec. 404 of the Sarbanes-Oxley Act, on the internal controls over the financial reporting process for the consolidated financial statements with respect to different companies belonging to the Stevanato Group.
Subsequently, it seemed to be more appropriate, on grounds of relevance and in light of the companies within PwCs network that actually carry out the above auditing and verification activities, that part of such costs are borne by the Stevanatos subsidiaries to which they relate, instead of by Stevanato, without prejudice to the scope of the overall audit activities carried out to the benefit of the Stevanato Group.
To this end, on December 11, 2023, PwC submitted an offer to the Company to amend the terms and conditions of the current audit appointment (the PwC Updated Offer).
In particular, the PwC Updated Offer envisaged an annual compensation amounting, as far as the Company alone is concerned and as a result of the different allocation of costs mentioned above, to: Euro for 538,000.00 the financial year 2023; Euro 437,000.00 for the financial year 2024; and Euro 383,000.00 for the financial year 2025, plus any applicable VAT and expenses.
On April 9, 2024, the Audit Committee issued a favorable opinion on the PwC Updated Offer and the consequent amendment of the economic terms and conditions of the current audit appointment in the terms stated therein.
More details on tasks and activities to be performed by the external auditor, on the terms and conditions of the PwC Updated Offer, as well as on the assessment carried out by the Audit Committee are included in substantiated proposal of the Audit Committee, available on the Companys website, section Corporate Governance Shareholders Meeting 2024 at the address https://ir.stevanatogroup.com/shareholders-meetings?year=2024.
Based on the above, Stevanatos shareholders are asked to approve, upon substantiated proposal presented by Audit Committee, the following resolution:
The Shareholders Meeting
- | pursuant to Article 13, par. 1, of Legislative Decree no. 39 of 27 January 2010; |
- | based on the offer presented by PricewaterhouseCoopers S.p.A on December 11, 2023 amending the offer submitted by PricewaterhouseCoopers S.p.A. on February 7, 2023, and on the substantiated proposal presented by the Audit Committee; |
resolves
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1. | to amend the terms and conditions of the appointment granted to PricewaterhouseCoopers S.p.A. by resolution of the shareholders meeting of the Company on May 24, 2023, for the auditing of the Companys financial statements and consolidated financial statements, as well as the performance of the further tasks and activities to be conducted by the external auditor in compliance with Italian and US laws and regulations, for the financial years 2023, 2024 and 2025, as provided for by the offer submitted by PricewaterhouseCoopers S.p.A. on December 11, 2023 and summarized above; and |
2. | to adjust the annual compensation granted to PricewaterhouseCoopers S.p.A. by resolution of the shareholders meeting of the Company on May 24, 2023, by granting to PricewaterhouseCoopers S.p.A., in consideration for the performance of the activities indicated above, an overall compensation amounting to Euro 538,000.00 for the financial year 2023, Euro 437,000.00 for the financial year 2024, and Euro 383,000.00 for the financial year 2025, plus any applicable VAT and expenses, as further detailed in the offer submitted by PricewaterhouseCoopers S.p.A. on December 11, 2023 and summarized above. |
6. | Authorization for the purchase and disposal of ordinary and Class A treasury shares; related resolutions. |
Pursuant to Italian law, the purchase of treasury Class A and ordinary shares must be authorized by Stevanatos shareholders, who shall establish the methods, the maximum number of shares to be purchased, the duration (not exceeding eighteen months) for which the authorization is granted, and the minimum and maximum purchase price.
In any case, Stevanato may not purchase treasury Class A and ordinary shares for a consideration exceeding the limits of the distributable net profits and reserves resulting from the latest Companys financial statements approved by the shareholders meeting, provided that the nominal value of the treasury shares to be purchased shall not exceed one fifth (i.e., 20 per cent) of the Companys share capital, taking into account also any Stevanatos shares held by the subsidiaries.
Furthermore, it is provided that, upon purchase of treasury shares, (i) a negative reserve shall be entered and maintained in the Companys financial statements for an amount equal to the value attributed to the treasury shares, (ii) the voting rights connected to such shares shall be suspended as long as they are held in treasury and (iii) the dividends and reserves distributions pertaining to such treasury shares shall be allocated proportionally to the other shares.
Similarly, the Board of Directors may dispose of the shares held in treasury only upon authorization of the shareholders meeting, which shall also establish the relevant modalities of such dispositions.
Upon resolution of the shareholders meeting of May 24, 2023, the Board of Directors was authorized, pursuant to Articles 2357 and 2357-ter of the Italian Civil Code, for the period elapsing from the date of that shareholder meeting to the date of the shareholders meeting approving the Companys financial statements for the financial year ending on December 31, 2023, to:
- | purchase up to a maximum number of Class A and ordinary shares equal to one per cent (1%) of the shares into which Stevanatos share capital is divided (including the treasury shares at any time held by the Company), through one or more transactions to be executed on or off market at the price, terms and conditions, and according to the modalities, that from time to time the Board of Directors deems more appropriate in the Companys interests, provided that (i) the purchases shall be made at a price not being more than ten per cent (10%) higher or lower than the closing market price of the ordinary shares on the trading day preceding the day of each relevant transaction, (ii) the relevant transactions must be carried out in compliance with all applicable Italian and US or NYSE law and regulatory provisions, and, following any such purchases, (iii) the overall value of the shares held in treasury shall not exceed the amount of the distributable net profits and reserves resulting, from time to time, from the last financial statements approved by the shareholders meeting of the Company; and |
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- | dispose of a maximum number of 1.000.000 Class A or ordinary shares held in treasury (prior, where appropriate, conversion of the Class A shares into ordinary shares), in compliance with all applicable Italian and US or NYSE law and regulatory provisions, through one or more transactions to be executed on or off market at the price, terms and conditions, and according to the modalities, that the Board of Directors deems more appropriate in the Companys interests. |
As of the date of this Explanatory Report, Stevanato holds in treasury no. 30,073,093 Class A shares, equal to approximately 9.93 per cent of the Companys share capital.
In light of the above and, especially, of the time-limits to which the aforementioned authorizations are subject and of the Companys interest that the Board of Directors be at any time vested with the authority to purchase Stevanatos shares and dispose of the shares held in treasury with flexibility and for all transactions and purposes deemed to be advantageous for the Company, in consideration of the foreseeable necessities of the latter, we propose to the shareholders to grant to the Board of Directors a new authorization to purchase Companys shares and dispose of the shares in treasury, at the same terms and conditions set forth by the shareholders meeting of May 24, 2023, for another period of one financial year.
Therefore, we submit to the Shareholders Meeting the request to authorize the Board of Directors, for the period elapsing from the date of the Shareholders Meeting to the date of the shareholders meeting approving the Companys financial statements for the financial year ending on December 31, 2024, to:
- | purchase, within the time period referred to above, up to a maximum number of Class A and ordinary shares equal to one per cent (1%) of the shares into which Stevanatos share capital is divided (including the treasury shares at any time held by the Company), through one or more transactions to be executed on or off market at the price, terms and conditions, and according to the modalities, that from time to time the Board of Directors deems more appropriate in the Companys interests, provided that (i) the purchases shall be made at a price not being more than ten per cent (10%) higher or lower than the closing market price of the ordinary shares on the trading day preceding the day of each relevant transaction, (ii) the relevant transactions must be carried out in compliance with all applicable Italian and US or NYSE law and regulatory provisions, and, following any such purchases, (iii) the overall value of the shares held in treasury shall not exceed the amount of the distributable net profits and reserves resulting, from time to time, from the last financial statements approved by the shareholders meeting of the Company; and |
- | dispose, within the time period referred to above, of a maximum number of 1,000,000 Class A or ordinary shares held in treasury (prior, where appropriate, conversion of the Class A shares into ordinary shares), in compliance with all applicable Italian and US or NYSE law and regulatory provisions, through one or more transactions to be executed on or off market at the price, terms and conditions, and according to the modalities, that the Board of Directors deems more appropriate in the Companys interests. |
The requested authorizations shall be granted to the Board of Directors for the purposes of (i) carrying out extraordinary transactions (such as the transfer, exchange, contribution or other act of disposal of such shares for, inter alia, the acquisition of shareholdings in other companies, of business operations, of real estate assets or other transactions instrumental to the pursuit of industrial projects or, in any event, of the corporate purpose of the Company), (ii) fulfilling the obligations deriving from option contracts or other agreements concerning the Companys shares, (iii) assigning the shares to directors or employees of the Company or of its subsidiaries as compensation in kind or as benefit, bonus or other premium or incentive, without limitations (also in execution of the Restricted Stock Grant Plan Stevanato Group S.p.A. 2023 - 2027 and of the Performance Stock Grant Plan Stevanato Group S.p.A. 2023 - 2027 approved by the Board of Directors on December 15, 2022, or any other stock option or incentives plans which should be approved by the Board of Directors), and (iv) supporting the market liquidity of the Companys shares.
Upon purchase of Companys shares and as long as such shares are held in treasury, the Company shall enter and maintain in its financial statements a negative reserve for an amount equal to the value attributed to the
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treasury shares and shall not be allowed, in its capacity as holder of such shares, to vote at the shareholders meeting and to receive dividends, reserves or other rights being distributed, which shall be allocated proportionally to the other shares.
Based on the foregoing, Stevanatos shareholders are invited to resolve as follows:
The Shareholders Meeting
- | having examined the proposal presented by the Board of Directors under point 6 of the Explanatory Report; |
resolves
1. | to authorize the Board of Directors, pursuant to Articles 2357 and 2357-ter of the Italian Civil Code, for the period elapsing from the date of this meeting to the date of the Companys shareholders meeting approving the financial statements for the financial year ending on December 31, 2024, for the purposes referred to under point 6 of the Explanatory Report, to: |
- | purchase up to a maximum number of Class A and ordinary shares equal to 1% (one per cent) of the shares into which Stevanatos share capital is divided (including the treasury shares at any time held by the Company), through one or more transactions to be executed on or off market at the price, terms and conditions, and according to the modalities, that from time to time the Board of Directors deems more appropriate in the Companys interests, provided that (i) the purchases shall be made at a price not being more than ten per cent (10%) higher or lower than the closing market price of the ordinary shares on the trading day preceding the day of each relevant transaction, (ii) the relevant transactions must be carried out in compliance with all applicable Italian and US or NYSE law and regulatory provisions, and, following any such purchases, (iii) the overall value of the shares held in treasury shall not exceed the amount of the distributable net profits and reserves resulting, from time to time, from the last financial statements approved by the shareholders meeting of the Company; and |
- | dispose of a maximum number of 1,000,000 (one million) Class A or ordinary shares held in treasury (prior, where appropriate, conversion of the Class A shares into ordinary shares), in compliance with all applicable Italian and US or NYSE law and regulatory provisions, through one or more transactions to be executed on or off market at the price, terms and conditions, and according to the modalities, that the Board of Directors deems more appropriate in the Companys interests; |
2. | to grant the Board of Directors with all powers needed or useful in order to execute the resolutions as per the points above and carrying out all the activities that may be necessary, instrumental or otherwise connected thereto. |
* * *
Piombino Dese, April 10, 2024
The Executive Chairman of the Board of Directors | ||
Franco Stevanato |
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